Instructions, detailed schedules and FAQ
Learn more about Shaking up Tech 2025
On this page you can find all the information you need to apply and participate in Shaking up Tech.
Have a look at the event programme
Participating in the event
Every event participant has the right to feel welcome and safe at Shaking up Tech. By acting responsibly and respectfully towards each other, we create an equal opportunity for every participant to enjoy the event.
At Shaking up Tech we meet each other with an open mind, respecting each other's experiences and personal space. We are open to learning new things, listening and being heard. We use respectful language and treat each person we meet with respect.
If you encounter inappropriate behaviour, language or feel threatened during an event, you can contact the event staff. You can identify them by their black Shaking up Tech logo shirts.
Shaking up Tech will reimburse travel expenses to the event for all participants. We will apply for a tax-free grant on behalf of the participant to cover any travel expenses in Finland (vero.fi/apurahat).
You are responsible for booking and purchasing all travel tickets to the event. Travel reimbursements for tickets can be applied for after the event using the travel reimbursement form, which will be emailed to all participants.
Familiarize yourself with guidelines on travel expenses below.
Shaking up Tech will reimburse travel expenses:
- From the participant's home municipality to the event and back by the cheapest public transport.
- Use of own car at the official government mileage rate only for those parts of the journey that cannot be made by public transport.
-
In person for each participant. Each participant must make their own travel claim, and you cannot claim travel expenses on behalf of others.
To be eligible for travel expenses:
- You must submit all receipts for your trip attached to the application form after the event. Only a receipt provided by the service provider will be accepted as proof of payment, not, for example, a screenshot from your online bank account.
- For journeys made by private car, a certificate signed by the driver of the vehicle stating the distance traveled, their name and signature is accepted as proof.
- You will need your own bank details to fill out the reimbursement form. The form cannot be filled in by the guardian and the reimbursement can only be paid on your personal account.
Possible exceptions:
- If the journey time on the cheapest connection is more than six hours, we will also reimburse you for a faster connection.
- If you have to leave your residence before 06.00 in the morning or if you would get home after the event after 00.00 at night using the cheapest public transport option, you are entitled to free accommodation at the venue. See "Accommodation at the venue" below.
- If you have to cancel your participation in an event due to illness, we will reimburse your travel expenses upon presentation of a medical certificate. In other cases of cancellation, we will not reimburse the travel expenses incurred.
- If someone other than the participant buys the tickets, the participant must still apply for reimbursement in person. The reimbursement will be paid into the participant's account, after which the participant can transfer the payment to the ticket purchaser.
The travel claim form is personal and you can use it to claim reimbursement only for your own expenses. A single form is used to claim reimbursement for journeys made by one person, and the person claiming reimbursement must be a ticket holder.
If you are buying a ticket for someone else, do as follows:
- Buy a ticket and send the ticket and all receipts related to the purchase to the ticket holder.
- After the event, the person who used the ticket fills in an expense claim form for their own travel.
- The reimbursement is paid into the account of the person who used the tickets, who can then transfer you money spent for the tickets.
If you are arriving from further afield, Shaking up Tech will arrange accommodation for you at the venue. You are entitled to free accommodation on the night before and/or the night after the event if:
- You should leave your home before 06.00 on the day of the event to arrive at the venue at least 20 minutes before the event starts.
- You will not be able to get home before 00.00 on the evening of the event.
Detailed information on accommodation will be sent separately to those participants who indicate their accommodation needs while registering to the event.
Please note that the participant doesn't need to make the hotel reservation themselves. Shaking up Tech will book the participants' accommodation according the participation confirmations.
During the event:
- Shaking up Tech team members are there to guide you through the event.
- The event is drug- and alcohol-free, so the use of intoxicants is not permitted from Wednesday to Friday in the event venues from Wednesday to Friday.
After the event:
- At the end of the event, event team members will guide you home.
- By sharing your Shaking up Tech day at your high school, you'll encourage other students to take the pchance and explore the opportunities in the field of technology. This is an annual event - we hope to see participants from your high school also next year!
- After the event, we will ask you to fill in a feedback form (will be sent to your email). We hope as many people as possible will fill in the feedback form, it's really important to us.
Detailed instructions and schedule according to the campus
Choose the campus you were chosen to participate in. You will find everything you need to know there.
We recommend arriving at the event at least 30 minutes before the start of the programme.
If your native language is not Finnish and you don't think you can follow the talks in Finnish, you can arrive at 10:30, and follow the first talk in English at 10:45.
Time |
Event |
Location |
| 07:00-09:30 | Registration and breakfast | Undergraduate Center, Otakaari 1 F |
| 10:00-11:15 |
Inspirational talks:
|
Undergraduate Center, Otakaari 1 F |
| 11:15-12:40 | Lunch | Undergraduate Center (Otakaari 1 F) and other restaurants at campus |
| 12:55-14:25 |
Workshop 1 / demosession |
Around campus, guides will escort participants |
| 14:50-16:20 |
Workshop 2 / demosession |
Around campus, guides will escort participants |
| 16:30-18:30 | Study fair | ABloc restaurant, Otaniementie 12 (entrance through Väre building, Otaniementie 14, 2nd floor), guides will escort participants |
The day starts at the Aalto University Undergraduate Center (Otakaari 1F, Espoo), where you will be welcomed in the main lobby.
By bus:
Almost all buses to Helsinki arrive at Kamppi. Follow the signs to the Kampi metro station. Buy a ticket for zone AB before going to the metro platform. Take the metro west (Tapiola/Matinkylä) and get off at Aalto University -stop.
By train:
Take the train to Helsinki central railway station. Inside the station, take the stairs down, where you can take the escalators/elevators to the metro platform. Buy a ticket for zone AB before going to the metro platform. Take the metro west (Tapiola/ Kivenlahti) and get off at Aalto University -stop.
By plane:
From Helsinki-Vantaa airport you can take the I or P train to Helsinki central railway station, the journey takes about 30 minutes. For instructions on how to get to the university from the train station, see the instructions for those arriving by train. You can get all the way (train/metro) with one ABC zone ticket.
By car:
Please note that we do not pay travel compensation for journeys made by private car for those parts of the journey that can be covered by public transport.
For information on parking on the Aalto University campus, please visit our parking page.
On campus:
When you arrive at Aalto University metro station from Helsinki city centre and get off the metro, turn left and go up the escalator towards Otaniementie. Take the exit between R-kioski and Espresso House. The Undergraduate Centre is the red building directly ahead at your right. Walk straight and use the 1F main entrance. If necessary, our guides will meet you at the train station, bus station or airport.
We recommend all participants to download the HSL app on their phone in advance. You can buy all the public transport tickets you need from the app. In addition to the app, you can search for public transport routes in the HSL route guide, find the campus by typing "Aalto University" or "Otakaari 1, Espoo".
For more information on public transport and ticket prices, visit the Helsingin Seudun Liikenne website.
After the event:
At the end of the event, event team members will guide you to the metro and on your way home. If you have a bus, train or flight leaving on the day of the event, so that you need to leave the event before 18.30, please make sure you leave on time. The metro ride to the train station or Kamppi takes about 15 minutes. The train journey from the train station to the airport takes about 30 minutes. Make sure you are at the airport at the time recommended by the airline before the departure of your flight.
If you have indicated that you need a guide to the airport, train station or bus station from the university, we will contact you by phone and guide you home.
If you are arriving from further afield, Shaking up Tech will arrange accommodation for you at the venue. You are entitled to free accommodation on the night before and/or the night after the event if:
- You would need to leave from home before 06:00 on the day of the event to arrive at the venue at least 20 minutes before the event starts.
- You would not be able to get home before 00:00 on the evening of the event if you left the venue at 18:30.
Accommodation will be in 2-3 person rooms shared by the participants at Radisson Blu Hotel Espoo (Otaranta 2). In addition to clothing, participants will only need to bring personal hygiene items.
Please note that the participant doesn't need to make the hotel reservation themselves. Shaking up Tech will book the participants' accommodation according the participation confirmations.
Shaking up Tech follows Aalto University’s sustainability principles. For this reason, the provided event catering will include only vegetarian and vegan options, with the exception of Hotel Radisson Blu’s own breakfast.
During the event, all meals are free of charge for participants. Please indicate any special dietary requirements on the confirmation form.
Breakfast at 07:00 – 09:30
You can register for breakfast when you confirm your participation in the event. Hotel guests do not need to register for breakfast as breakfast is included in their accommodation.
Lunch at 11:15 – 12:40
Lunch will be served after the morning session; we annually invite speakers from the event to join us for lunch.
Dinner around 17:00 – 18:00
Dinner will be served during the study fair.
An evening snack and breakfast will be provided for those staying at the venue hotel.
Shaking up Tech will reimburse travel expenses to the event for all participants. We will apply for a tax-free grant on behalf of the participants to cover any travel expenses in Finland (vero.fi/grants).
You are responsible for booking and buying your tickets. Travel reimbursements for tickets can be requested after the event by 7 February using the travel reimbursement form, which will be emailed to all participants. We will process the reimbursement claim forms by 7 March.
We will reimburse the use of your own car, in accordance with the official government kilometer allowance, only for those parts of the journey that cannot be made by public transport.
The travel claim form is personal and you can use it to claim reimbursement only for your own expenses. A single form is used to claim reimbursement for journeys made by one person, and the person claiming reimbursement must be a ticket holder.
We recommend arriving at the event at least 30 minutes before the start of the programme.
Time |
Event |
| 08:00-09:30 | Registration and breakfast |
| 10:00-11:45 |
Inspirational talks:
|
| 11:45-12:45 | Lunch |
| 13:00-14:30 |
Workshop 1 |
| 14:45-16:15 |
Workshop 2 |
| 16:30-19:00 | Study fair and guilds rooms tours |
You can get to the campus by a direct bus connection from the train station. The bus terminal for long lines is located right next to the train station. If necessary, our guides will be at the station to receive you on the event day’s morning and guide you to the right bus. The final stop of bus lines 5 and 1 is in front of the university's main doors.
By bus:
Long distance buses to Lappeenranta stop at the central bus and railway station (Matkakeskus), from which the local bus number 5 offers a connection to the university.
Local bus numbers 1, 3 and 5 run between the city centre and the university via different routes. The journey takes 20–30 minutes depending on the route. Bus numbers 3 and 5 run to the university from the central bus and railway station (Matkakeskus). You'll find the routes and timetables in the Lappeenranta digital travel guide.
By train:
Lappeenranta railway station is located 8 kilometres from the university. Bus numbers 3 and 5 run to the university from the central bus & railway station ("Matkakeskus"). The journey takes 20-30 minutes depending on the route. You'll find the routes and timetables in the digital travel guide.
By car:
If you arrive with your own car, see the arrival and parking instructions on the university's website.
If you arrive in Lappeenranta the night before and stay in the accommodation we offer, you will receive separate instructions from your hotel on how to arrive to the campus.
After the event:
At the end of the event, event team members will guide you to the metro and on your way home. If you have a bus, train or flight leaving on the day of the event, so that you need to leave the event before 18:30, please make sure you leave on time.
The journey to the railway station/bus terminal takes about 30 minutes.
If you have indicated that you need a guide to the airport, train station or bus station from the university, we will contact you by phone and guide you home.
If you are arriving from further afield, Shaking up Tech will arrange accommodation for you at the venue. You are entitled to free accommodation on the night before and/or the night after the event if:
- You would need to leave from home before 06:00 on the day of the event to arrive at the venue at least 20 minutes before the event starts.
- You would not be able to get home before 00:00 on the evening of the event if you left the venue at 18:00.
Accommodation will be in 2-3 person rooms shared by the participants at Sokos Hotel Lappee (Brahenkatu 1). In addition to clothing, participants will only need to bring personal hygiene items.
Please note that the participant doesn't need to make the hotel reservation themselves. Shaking up Tech will book the participants' accommodation according the participation confirmations.
During the event, all meals are free of charge for participants. Please indicate any special dietary requirements on the confirmation form.
Breakfast at 08:00 – 09:30
You can register for breakfast when you confirm your participation in the event. Hotel guests do not need to register for breakfast as breakfast is included in their accommodation.
Lunch at 11:45 – 12:45
Lunch will be served after the morning session; we annually invite speakers from the event to join us for lunch.
Dinner around 17:00-18:00
Dinner will be served during the study fair.
An evening snack and breakfast will be provided for those staying at the venue hotel.
Shaking up Tech will reimburse travel expenses to the event for all participants. We will apply for a tax-free grant on behalf of the participants to cover any travel expenses in Finland (vero.fi/grants).
You are responsible for booking and buying your tickets. Travel reimbursements for tickets can be requested after the event by 7 February using the travel reimbursement form, which will be emailed to all participants. We will process the reimbursement claim forms by 14 March.
We will reimburse the use of your own car, in accordance with the official government kilometer allowance, only for those parts of the journey that cannot be made by public transport.
The travel claim form is personal and you can use it to claim reimbursement only for your own expenses. A single form is used to claim reimbursement for journeys made by one person, and the person claiming reimbursement must be a ticket holder.
We recommend arriving at the event at least 30 minutes before the start of the programme.
| Time | Event |
| 7:00-9:45 | Registration and breakfast |
| 9:45-10:00 | Welcome to Shaking up Tech! |
| 10:00-11:30 |
Inspirational talks:
|
| 12:30-13:30 |
Workshop 1 |
| 13:30-14:00 | Break |
| 14:00-15:00 |
Workshop 2 |
| 15:00-16:00 | Guilds rooms tour |
| 16:00-18:00 | Study fair and catering |
Shaking up Tech takes place at the University of Oulu's Linnanmaa campus (Erkki Koiso-Kanttila katu 1). You will be welcomed in the main entrance lobby (2T). The door is easily found — there is a large green "Oulu University" sign above the entrance.
By bus:
The long-distance buses arrive at the Oulu bus station. The nearest bus stop is called Linja-autoasema E. Bus lines 1, 2, 5 and 8 take you to the Linnanmaa campus. Leave at the bus stop “Yliopisto P”. Buy zone A ticket from the OSL app or directly from the bus. You can check bus schedules, routes and a map in Oulu's public transport route guide.
By train:
Trains arrive at the Oulu train station. Exit the station's underpass in the direction of Raksila to get to the bus stop Linja-autoasema E. Bus lines 1, 2, 5 and 8 take you to the Linnanmaa campus. Leave at the bus stop “Yliopisto P”. Buy zone A ticket from the OSL app or directly from the bus. You can check bus schedules, routes and a map in Oulu's public transport route guide.
By plane:
To get to Linnanmaa from Oulu airport, take bus line 8. The journey will take approximately 50 minutes. The bus stop at the airport is called Lentoasema and is located directly in front of the terminal. Get off at the Yliopisto P bus stop. You can purchase a zone AB ticket from the OSL app or directly from the bus. You can check bus schedules, routes and a map in Oulu's public transport route guide.
After the event:
After the event is over, members of the event team will guide you on your way home. If you have a bus, train, or flight leaving on the day of the event so that you have to leave the event before 18:00, please remember to leave on time.
The journey from the university to the train station or bus station takes about 30 minutes, and the journey to the airport takes about 50 minutes. Make sure you are at the airport at the airline's recommended time before your flight departs.
If you have indicated that you need a guide to the airport, train station or bus station from the university, we will contact you by phone and guide you home.
If you are arriving from further afield, Shaking up Tech will arrange accommodation for you at the venue. You are entitled to free accommodation on the night before and/or the night after the event if:
- You would need to leave from home before 06:00 on the day of the event to arrive at the venue at least 20 minutes before the event starts.
- You would not be able to get home before 00:00 on the evening of the event if you left the venue at 18:00.
Accommodation will be in 2-3 person rooms shared by the participants at Hotel Scandic Oulu City (Saaristonkatu 4) In addition to clothing, participants will only need to bring personal hygiene items.
Please note that the participant doesn't need to make the hotel reservation themselves. Shaking up Tech will book the participants' accommodation according the participation confirmations.
During the event, all meals are free of charge for participants. Please indicate any special dietary requirements on the confirmation form.
Breakfast at 07:00 – 09:45
You can register for breakfast when you confirm your participation in the event. Hotel guests do not need to register for breakfast as breakfast is included in their accommodation.
Lunch at 11:30 – 12:30
Lunch will be served after the morning session; we annually invite speakers from the event to join us for lunch.
Dinner around 16:30-17:30
Dinner will be served during the study fair.
An evening snack and breakfast will be provided for those staying at the venue hotel.
Shaking up Tech will reimburse travel expenses to the event for all participants. We will apply for a tax-free grant on behalf of the participants to cover any travel expenses in Finland (vero.fi/grants).
You are responsible for booking and buying your tickets. Travel reimbursements for tickets can be requested after the event by 7 February using the travel reimbursement form, which will be emailed to all participants. We will process the reimbursement claim forms by 28 February.
We will reimburse the use of your own car, in accordance with the official government kilometer allowance, only for those parts of the journey that cannot be made by public transport.
The travel claim form is personal and you can use it to claim reimbursement only for your own expenses. A single form is used to claim reimbursement for journeys made by one person, and the person claiming reimbursement must be a ticket holder.
We recommend arriving at the event at least 30 minutes before the start of the programme.
Time |
Event |
| 08:00-09:45 | Registration and breakfast |
| 10:00-11:30 |
Inspirational talks:
|
| 11:30-12:45 | Lunch |
| 13:00-14:30 |
Workshop 1 |
| 14:45-16:15 |
Workshop 2 |
| 16:30-18:30 |
Study fair and demo session. |
Arrival to Turku
By bus:
Buses coming to Turku arrive at the central bus station. Föli buses operate locally. Get on a bus (lines 2, 2A, 2B, 2C, 60) from the bus stop "Turun linja-autoasema 41" and get off at "Yliopisto (TYKS U-sairaala) 115". See bus schedules at Turku's public transport service.
By train:
There are three train stops in Turku i.e. central train station, Kupitttaa Turku, and Turku Satama. See train schedules at VR train service. Kupitttaa station is within walking distance of the University of Turku. The new central station has recently started its operations, please check the details here. Plan the bus journey from old/new/Kupittaa/Satama stations to the University of Turku at Turku's public transport service.
By plane:
Bus line 1 operates between the airport and the Turku city centre. See the practical information here. Plan the bus journey from Turku Airport to the University of Turku at Turku's public transport service.
We recommend all participants to download the Föli app on their phone in advance. You can buy all the public transport tickets you need from the app.
After the event:
At the end of the event, event team members will guide you to the metro and on your way home. If you have a bus, train or flight leaving on the day of the event, so that you need to leave the event before 18.30, please make sure you leave on time.
The journey to Turku central station/bus terminal takes about 20 minutes by bus. The journey to the airport takes about 40 minutes by bus.
Make sure you are at the airport at the time recommended by the airline before the departure of your flight.
If you have indicated that you need a guide to the airport, train station or bus station from the university, we will contact you by phone and guide you home.
If you are arriving from further afield, Shaking up Tech will arrange accommodation for you at the venue. You are entitled to free accommodation on the night before and/or the night after the event if:
- You would need to leave from home before 06:00 on the day of the event to arrive at the venue at least 20 minutes before the event starts.
- You would not be able to get home before 00:00 on the evening of the event if you left the venue at 18:30.
Accommodation will be in single rooms with private bathroom and shower at Ship hotel S/S Bore (Aurajoki, Linnankatu 72). In addition to clothing, participants will only need to bring personal hygiene items.
Please note that the participant doesn't need to make the hotel reservation themselves. Shaking up Tech will book the participants' accommodation according the participation confirmations.
During the event, all meals are free of charge for participants. Please indicate any special dietary requirements on the confirmation form.
Breakfast at 08:00 – 09:45
You can register for breakfast when you confirm your participation in the event. Hotel guests do not need to register for breakfast as breakfast is included in their accommodation.
Lunch at 11:30 – 12:45
Lunch will be served after the morning session; we annually invite speakers from the event to join us for lunch.
Dinner around 17:00 – 18:00
Dinner will be served during the study fair.
An evening snack and breakfast will be provided for those staying at the venue hotel.
Shaking up Tech will reimburse travel expenses to the event for all participants. We will apply for a tax-free grant on behalf of the participants to cover any travel expenses in Finland (vero.fi/grants).
You are responsible for booking and buying your tickets. Travel reimbursements for tickets can be requested after the event by 7 February using the travel reimbursement form, which will be emailed to all participants. We will process the reimbursement claim forms by 7 March.
We will reimburse the use of your own car, in accordance with the official government kilometer allowance, only for those parts of the journey that cannot be made by public transport.
The travel claim form is personal and you can use it to claim reimbursement only for your own expenses. A single form is used to claim reimbursement for journeys made by one person, and the person claiming reimbursement must be a ticket holder.